FlowTask: AI Agent Automates Task Creation from Client Emails for Agencies
By
Bibhash Dutta
Right out the toaster. Reliable, with some real depth.
Summary
FlowTask is an AI-powered operations manager that automatically creates tasks from client emails, addressing the significant time and revenue loss agencies face when manually transferring information between communication and project management tools. The founder, Bibhash, built the solution after discovering that agency owners spend 10-15 hours weekly (780 hours annually) manually creating tasks from emails, which translates to substantial lost billable time. The tool aims to automate the workflow of reading emails, creating tasks in project management tools like Asana, Monday, or ClickUp, assigning personnel, and setting deadlines.
Key quotes
· 5 pulledI talked to 450 agency owners last year. Every single one said the same thing: 'I spend 10-15 hours per week reading client emails and manually creating tasks in my PM tool.'
For a 10-person agency, that's $150,000/year in lost billable time just moving information between tools.
Asana, Monday, ClickUp - they're all 'systems of record.' They store information, but YOU still have to: Read the email, Open the PM tool, Create the task, Assign the person.
That's 780 hours per year. At my billing rate, that's $117,000 in lost revenue.
So I built FlowTask—an AI agent that does it automatically.
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